Students are encouraged to register their bikes with University Police. Bike racks are available at most residence halls for academic year storage.
The inability to locate a bike rack or appropriate space is not a license to place your bike in an inappropriate location. Bikes that are found inside buildings or chained and/or attached to rails or aother places will be removed. In addition, the responsible person will be subject to a fine for violation of a campus code.
Skateboarding is prohibited on the GWU campus by students, as well as students living in the Boiling Springs community.
Beds may not be removed from student rooms or placed on other furniture. All lofts must be inspected by a Housing and Residence Education staff person for approval. Lofts are not to be connected to the walls, ceilings, or university furniture. Students are responsible for the maintenance, upkeep and safety of lofts and the removal at the end of the school year.
Ceilings in student rooms are not to be painted. Nothing is to be placed on, in, or hung from the ceiling.
Exterior Wiring/Electrical Devices
Students are prohibited from installing wiring or electrical devices outside of their residential space in residence hall hallways, apartment balconies, apartment breezeways, or other public areas. This includes, but is not limited to audio/video devices, appliances, cameras, extension cords, or power strips. This includes temporary or permanent installations.
To prevent the loss or damage to furniture, no room furnishings may be removed from its original, inventoried position unless deemed medically necessary.
In suite style housing, students cannot move all beds into one room. In addition, furniture may not be removed from lobby areas.
Charcol/gas grills may not be used within 50 feet of a residence hall. Flammable fluids may not be stored in or near halls.
Strand lights may not be used on metal window frames or on the exterior of student room doors. Live Christmas trees may not be kept in residence hall rooms or the apartments in University Commons.
Each student is responsible for maintaining a clean and sanitary room. Suite and private baths (University Commons, HAPY, Royster) are NOT cleaned by housekeepers and should be cleaned regularly by occupants. All food must be kept in covered or closed, air-tight containers. Refrigerators and microwaves must be kept clean. The University reserves the right to inspect areas for cleanliness.
Improper Check Out
Failure to sign exit papers, return a key, vacate on schedule or check in/out without proper authorization will result in a $50 fine. This policy includes improper room changes, and the student is also subject to disciplinary charges. Checkout procedures also apply during the December close down period.
All items left at the end of the Spring Checkout will be donated to Goodwill.
Room Change Procedure
The Housing and Residence Education Office will publicize an authorized Room Change period prior to the third week of classes. At this time, students may change rooms with no penalty. Students wishing to change rooms must come together to the Housing and Residence Education Office. Once approved, the student must 1) move to his/her new room within 72 hours of approval; 2) complete and sign a new Room Inventory Form and arrange to receive a new key; 3) return his/her old room key and sign his/her old Room Inventory Form. If the move is part of a series of moves, the move will not be approved until all the series are received and verified. The Housing and Residence Education Office is under no obligation to approve room change applications. Students who change rooms after the authorized Room Change period will be subject to a room change fee.
Improper Room Change
Improper room changes are defined as those rooms that occur without properly following the room change procedure stated above. Students who make an unauthorized or illegal room change will be assessed a fine. It is imperative that students move into their assigned room and not occupy space assigned to other students. Those students living in University Commons must occupy their assigned space and not switch bedrooms without proper approval. Futhermore, the student is responsible for any damages found in the room vacated. In the event of an illegal or unauthorized room change, the student(s) will move back into original assignments until proper authorization can be obtained.
Each student is issued a room key upon checking into the residence hall. The student is responsible for the security of the keys and room at all times.
- The key must be returned when the student moves out of the residence hall. Failure to return a key will result in an improper check-out charge of $50. Keys returned by mail or after checkout will not qualify for a refund.
- Key check may be requested at any time.
- In case of a lost or unreturned key, the student must notify the University Police immediately. There is a $25 charge for replacing the lock and making keys. The student may be given a 3-day period to produce the key. After three days, a lock change will be amde at the student's expense. If the key is found or returned after the lock has been replaced, no refund will be made.
- Any key bent, cracked, broken or damaged beyond use by misuse or negligence will be treated as a lost key.
- If a key is found and turned in to the Housing and Residence Education Office, the student will be notified and given 48 hours to claim the key. Failure to claim the key within 48 hours will result in a lock change that is charged to the student.
- Loaning a key to another person is prohibited. The student responsible for loaning a key will be subject to disciplinary action.
- Visitors to the halls must enter/return with their sponsoring students. Visitors must make arrangements to be approved for entry to the halls.
- Copying of keys is prohibited and subject to a $100 minimum fine.
If a student is locked out of their room during the course of the day, they should follow the protocol listed below:
- Attempt to locate your rommate
- Contact a Resident Advisor in your building/area
- Contact your Graduate Resident Director (GRD)
- Contact University Police-x4444
Anytime a staff member(RA, GRD, Housing and Residence Education Professional Staff, University Police) unlocks a room, the student will be subject to a charge. The first two times a student is locked out during the academic year, there will be no charge. On the third and each lockout after that, a student will be charged $10.00 The fee must be paid within 30 days of the lockout to the Housing and Residence Education Office.
In each residence hall, there is a laundry room with Maytag washers/dryers. If you experience a problem with a machine, call the number on the machine and contact the RA of your hall. The University purchases its water from the town of Boiling Springs and accepts no responsibility for the water's condition.
You may visit Laundry View to look up a vacant washer, find out how much time is left on your clothes, or have a text send to your phone when your laundry is done.
Maintenance concerns and vandalism must be reported immediately to University Plant Operations. Plant Operatios may be reached at ext. 4330. Maintenance staff will respond to address the problem(s). Damage to facilities outside normal wear will be charged to the resident.
Residents may not use any furnishings designed for indoor use in an outdoor location. This includes, but is not limited to, sofas, bar stools, and chairs. The University reserves the right to determine what is appropriate regarding outdoor furniture use. Residents of University Commons Apartments may not have this furniture stored on their porches or in breezeways. Any University owned furniture should remain inside rooms and apartments at all times. Students who want to utilize their porch/outdoor areas are encouraged to use folding lawn chairs and small folding tables for this purpose. Painting outdoor porch areas is prohibted.
The following items are restricted: Any non UL listed appliance, any frying device or items with exposed heating elements, coffee makers, toasters, any device utilizing a flame or fuel, physical training equipment, power tools, darts, waterbeds or any water-holding device, extension cords including extension cords plugged into surge protectors, halogen lamps, or any other item which is requesed for removal by a staff member.
Cooking devices may be used in apartment kitchens, but must be attended while plugged in.
Tasteful pictures/materials that are consistent with the standards of the Christian environment of Gardner-Webb University may be hung on the walls of a student's room. Students will be asked to remove any inappropriate pictures, flags, or posters (nudity, etc.) that are not tasteful. Decorative alcohol bottles or materials are not permitted in residence halls. Empy alcohol containers may not be kept in the residence halls. Residents are not permitted to paint residence hall rooms.
On-campus storage is not available; however, there are several storage areas available in the Boiling Springs Community.
Trash Removal Policy (Apartments)
Students living in University Commons must take their trash to the dumpsters provided thoughout the complex. No trash should remain on the porch or breezeway. Fines may be given to those students who do not abide by this policy.
University Commons Lighting
Entry way lights may not be removed. Colored lights may not be installed.
The University includes electricity charges in student fees, yet reserves the right to charge an additional fine for excess/inappropriate use.
Where provided, window screens are to be left in place at all times.
Windows must remain locked when residents leave the room. Failure to lock them is a secuity risk for all the members of that residence hall. To protect an individual's rights of privacy, undue loitering around the windows of a residence hall is prohibited. Any person found entering/leaving a room through a window may be fined $100. In addition, the resident allowing someone to enter though a window may be fined $100.
Room Inspection Form/Damages
Be very thorough and careful when inspecting the room windows, furniture, walls, ceiling, floors, doors (inside and out), etc. Record on the Room Inventory Form anything that is wrong/damaged. Some common items to look for are tape marks on walls, cracks in a window, chair frame cracked, nail holes in walls, cigarette burns, etc. If damages occur beyond normal wear and tear, the student will be assessed the cost of restoring the room to the original condition. Final charges are assessed after a room inspection is conducted by Housing and Residence Education professional staff after students leave campus.